Policy

Customer focus, quality of service and health & safety are the foundations of the business and to ensure excellence in these areas, the Directors are committed to maintaining a Quality Management System (QMS) based on the requirements of the International Standard ISO 9001:2015.

Maintaining the standard means that the strategic objectives and inherent risks and opportunities of the organisation are kept under constant review and that the processes, by which the organisation achieves these objectives, are ensured to be effective by a continuous process of audit, action, review and enhancement.

This policy is communicated to all employees and active participation is encouraged.

Our experience of working in the domestic, commercial and industrial construction industry allows us to be confident in our ability to minimise risks to clients, occupiers and our own staff.  Equally our long term working arrangements with major builders confirms our ability to work safely with them and alongside the large number of trades on a major construction site.

All our staff understand the need for cooperation and openness on health and safety issues in order to prevent anyone coming to harm.

We will ensure a safe working environment by continuously improving our health and safety management systems.

These are key aspects of our health and safety management system:

Training is provided with regard to project need in specific areas such as asbestos awareness, first aid, working at heights and operating equipment.

We realise that in order to provide a continuity of service to our customers we have to plan for the unplanned!

Be it an outbreak of debilitating flu amongst our staff or the loss of our offices due to flood or fire, we aim to keep our services running throughout.  To this end we maintain a Business Continuity Management System based on the requirements of the International Standard BS 25999.

By a continuous process of review of our critical activities we have plans in place to mitigate the effect of any incident that disrupts our normal operations, and to quickly respond in the aftermath to make sure our service is as seamless as possible.

Our policy is established and operated in the context of the Quality Management System and is, therefore, intended to be consistent with the requirements of ISO 14001, the Standard for Environmental Management Systems and the Company’s ISO 9001 registration.

We pro-actively develop ways in which to operate in a more environmentally friendly manner throughout all our activities and to promote environmental awareness to staff, suppliers and clients.

The environmental message is communicated via promotional information packs, supplier correspondence, the footers of our emails, employee induction & training, and the publishing of reports and statistics on the company Intranet.

Our aim is minimise environmental disturbances from noise, dust, emissions and traffic and avoid pollution of the air, ground or water in all our activities.

We make efficient use of natural resources, conserving energy and water and, wherever viable, use materials and products from renewable, sustainable or recycled and recyclable sources as well as publicising the need to minimise waste whenever possible. For example:

While accepting that the design, specification, materials selection and procedures associated with operations are customer requirements and thus may be wholly, or partly, outside our control, we are proactive in offering more environmentally satisfactory materials and procedures to our Clients whenever possible.

Any environmental problems encountered in carrying out our operations to Client’s instructions are brought to the attention of the Client with a view to finding a satisfactory solution.

We actively support Suppliers who positively show their commitment to protect the environment.

The policy and its effectiveness is reviewed by the Senior Management team at bi-monthly meetings.

We fully recognise that the success of the Company is dependent upon the achievement of high standards of efficiency and performance by all our managers and staff. We consider the development of individual managers and staff to be of great importance in bringing this about and therefore priority is given to training individuals in the skills and knowledge of their jobs.

We make sure that anyone employed in a technical or trade capacity has served a recognised trade apprenticeship and can demonstrate holding certification to the particular technical or skilled standard.  Anyone involved in the installation or servicing of gas appliances must have the relevant ACS, City & Guilds or NVQ Level 3 certificates and be GasSafe registered.

In addition, specialist training is included on a needs basis, driven by task or legislation. Examples of specialist training include abrasive wheel regulations, inspection of scaffolds etc. and Health & Safety (CDM) manual handling skills.

We believe that diversity in a workforce is beneficial and promotes fair and equal treatment for all employees, job applicants, customers, suppliers and visitors, irrespective of any personal characteristics such as gender, race, disability, sexual orientation, religion or belief and age.

Our policy relates to all aspects of employment, including individual standards of behaviour, the advertisement of jobs, recruitment and selection, training and development, appraisal, pay, promotion and leaving the company.  The principles apply equally to all dealings with customers, suppliers and visitors.

Full or refresher training in the application of the policy is given to all those involved in any people selection exercises such as recruitment.  All employees are instructed on the policy at induction.

During the course of our activities we will process personal data (which may be held on paper, electronically, or otherwise) about our staff and our customers and we recognise the need to treat it in an appropriate and lawful manner, in accordance with the General Data Protection Regulation (GDPR), which requires that personal data is:

All our data processing systems are documented in a register against which the appropriate lawful basis and retention period is stated.  For data processing with 'consent', evidence of opt-in is, additionally, kept with personal data.  Personal data is kept within our Office 365 document management system which has in-built security. Personal data s securely archived or destroyed to the schedule documented in the register.  Individuals have the right to access their personal data on request.

Commitment to Achieving Net Zero

Vallectric Ltd is committed to achieving Net Zero Green-House Gas (GHG) emissions by 2050 across all its operating regions.

As a provider of electrical and mechanical contracting, plus fire safety works, and periphery services to social housing and public sector clients, we recognise the importance of reducing our environmental impact and playing an active role in the UK’s transition to a low-carbon economy.

Baseline Emissions Footprint

Vallectric’s Baseline Emission Footprint (BEF) is a record of the GHG’s that have been produced. Due to the sinusoidal turnover trends within the industry and in-turn the Vallectric Ltd business, a mean average view spanning 36months has been taken, prior to the introduction of any strategies to reduce our carbon emissions.

Our BEF is the reference point against which Scope 1, Scope 2 and Scope 3 emissions reduction is to be benchmarked.

Baseline Year: FY 2024–25 (1 April 2024 to 31 March 2025)

The data used in this document is produced in line with the Streamlined Energy and Carbon Reporting (SECR) requirements, and Vallectric Ltd have followed the GHG Reporting Protocol, utilising the Government GHG Conversion Factors for Company Reporting.

Additional details relating to the baseline emissions calculations:

Within the first year, Vallectric Ltd calculated a comprehensive carbon footprint in accordance with PPN 006/21 requirements.

Scope 1 and 2 emissions were calculated from internal financial records for fuel, gas and electricity, converted to activity units using prevailing commercial rates and then to emissions using UK Government conversion factors.

Scope 3 emissions were harvested using electronic monitoring data, available for all our companies’ activities e.g. employee commuting distances and business mileage, material usage, waste generated, which were then allocated volume-based emission factors from the Department for Energy, Security & Net Zero Greenhouse Gas conversion model to derive the respective tonnage emission values.

Baseline Year Emissions:

Emissions Reduction Targets

To continue our progression towards achieving Net Zero, we have adopted the following carbon reduction targets, against our BEF.

• Reduce Scope 1 and 2 emissions by 50% by 2030.
• Reduce Scope 3 emissions by 30% by 2030.
• Achieve Net Zero across all Scopes by 2050.

Current Emissions Reporting

Reporting Year: FY 2025–26 (1 April 2025 to 31 March 2026)

Year 1 Carbon emissions have been reduced, against the BET, as follows –

• Scope 1 – 37%
• Scope 2 – 51%
• Scope 3 – 60%
• Overall, Carbon Emission Reduction for Year 1 – 61%

Despite an excellent Year 1 performance, Vallectric sustainability team have considered the reduction in Turnover for 2025/2026, to provide some balance and context against the significant Carbon emission Reduction against the BEF.

The BEF is based on a mean average of the last 3 years of trading, which culminates in a mean average Turnover figure of £18,584,385. The Turnover for 2025 / 2026 is forecast to be £11,000,000, which is a 37% reduction on the 3year mean average Turnover. If a 37% reduction is applied to the BEF, it results in the following figures –

• Scope 1 – 6.23
• Scope 2 – 5.63
• Scope 3 – 2,095.02
• Overall, Carbon Emission Reduction for Year 1 – 2,106.88

This analysis denotes that post factoring in the reduction in Turnover; our carbon emission threshold has already significantly been reduced.

Carbon Reduction Projects

The following environmental management measures and projects have been completed or implemented since the 2024–25 baseline.

Recently Completed or In Progress:

• Reducing business travel through increased use of video conferencing and remote project management.
• A reduction in physical size of regional office space.
• A greater use of public transport.
• In city centre areas, utilising available bicycles and journeys on foot.
• Going paperless with digital drawings, specifications and risk assessments, reducing paper and printing emissions.
• Enhancing on-site waste segregation and recycling processes.
• Training staff on sustainability best practices and carbon awareness.

The intent is that the additional measures below will be implemented when delivering future contracts.

Future Works:

• Transitioning leased vehicles to electric and/or hybrid.
• Utilising EV charge points at office locations.
• Sourcing electricity from 100% UK-based renewable energy providers.
• Installing LED lighting and smart energy controls within site offices and container stores.
• Implementing a low-carbon procurement policy for materials and subcontracted services.
• Specifying low-carbon or recycled materials where technically appropriate.
• Choosing suppliers with Environmental Product Declarations (EPDs) and low-carbon manufacturing processes.
• Working with suppliers to consolidate deliveries and reduce the frequency of site deliveries.
• Using battery-powered tools with smart charging on green energy tariffs.
• Using hybrid or solar generators in place of diesel-only units.
• Full separation of waste streams with a target of zero waste to landfill.
• Assigning a dedicated Sustainability Lead at Board level to drive strategy and report on progress.
• Making carbon intensity (tCO₂e per £ revenue) a formal business KPI.

Declaration and Sign Off

This Carbon Reduction Plan has been completed in accordance with PPN 006/21 and associated Central Government guidance and reporting standard for Carbon Reduction Plans.

Emissions have been reported and recorded in accordance with the published reporting standard for Carbon Reduction Plans and the GHG Reporting Protocol corporate standard and uses the appropriate Government emission conversion factors for GHG company reporting.

Scope 1 and Scope 2 emissions have been reported in accordance with SECR requirements, and the required subset of Scope 3 emissions have been reported in accordance with the published reporting standard for Carbon Reduction Plans and the Corporate Value Chain (Scope 3) Standard.

This Carbon Reduction Plan has been reviewed and signed off by the board of directors (or equivalent management body).